Space Use Policies

Make arrangements to see the space you have booked prior to the date of your event.

A spokesperson should be appointed for the event and should introduce himself/herself to the Trinity-St. Paul’s staff person on duty at the time of the event.

Set up and strike is the renter's responsibility, and is to be completed during reservation times.

Cheques should be made payable to Trinity-St. Paul's United Church.

The individual or organization (herein named “The Occupant”) agrees to the following as conditions for renting space at Trinity - St. Paul's United Church (herein named “The Church”):

1. A non-refundable, no-interest bearing downpayment must be paid in advance to reserve the space. The remainder of the total amount is to be paid on or before the date of the event(s).

2. A refundable, separate security deposit may be requested to protect The Church against damage, and to ensure that the conditions of this agreement have been fulfilled. If requested, this security deposit is to be paid on or before the date of the event(s).

3. The Occupant agrees that reservation changes and amendments related to this order will not effect the other terms and conditions of this order, except as to allow additional related charges. All monies are non-refundable except the security deposit.

The church reserves the right to cancel small bookings (up to $100) within 48 hours of large bookings (over $100) within 15 days of an event with written notice. The deposit will refunded

4. The Church shall be saved harmless of all liability associated with the use, promotion, scheduling, or availability of space. This agreement is at the exclusive risk of The Occupant who shall hereby agree to attain, and upon request, provide evidence of appropriate liability coverage and all-purpose insurance, also naming Trinity-St. Paul's as an additional insured.

5. Promotions will clearly represent the name of The Occupant, distinguish between the sponsor and location of the event, and be publicized only after receipt of downpayment and the signing of this contract.

6. The location of the event shall be named as “Trinity-St. Paul’s Centre” on promotional material distributed by The Occupant.

7. The Church telephone number may not be used on any publicity.

8. The last booked hour is for 55 minutes (the last half hour is for 25 minutes).

9. The Occupant agrees to perform the following maintenance tasks:
     - set up and put away tables and chairs;
     - leave areas used in same condition as found;
     - place all garbage in plastic bags provided by The Church;
     - if kitchen is used, clean sinks, counters, stoves, etc.
     - remove all personal supplies and equipment from building after use of space;

10. No storage space is provided by this Agreement. Clean-up and disposal charges will be levied in accordance with related costs and an additional penalty equal to these costs.

11. There is absolutely no smoking and no gaming (i.e. no lotteries, raffles, bingo’s, etc.) permitted in the building.

12. No food or beverages are allowed in the Sanctuary or Dance studio.

13. Alcoholic beverages (wine, sherry, and/or champagne) are permitted (for selected spaces) only upon presentation and posting of a valid liquor license and following payment to The Church of a negotiated surcharge in advance of the event.

14. Measured noise levels shall not exceed 100 decibels (in the sanctuary) or 80 decibels in other rooms. No drums allowed except in Sanctuary.

15. The pianos and organ are not to be used without permission.

16. Other facility and office services (e.g. fax, phone, message-taking, special lighting, sound, staging or security) are not included in this agreement.

17. If a set is being used, it should not in any way interfere with future use of the space. No structural changes to the space are permitted.
If the above requirements are not adhered to, The Church has the right to cancel the booking without advance notice and/or to refuse any future booking with the said Occupant.

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